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Privacy policy

Ness Gallagher Solicitors Limited

Client Privacy Notice

 

Who we are

Ness Gallagher Solicitors Limited is a limited company (Company Number SC377612), and have their Registered Office at 95 Stewarton Street, Wishaw ML2 8AG. We provide legal services to both individual and corporate clients.

 

Ness Gallagher Solicitors Limited will be a "controller" of the personal information that you provide to us when you instruct us to act on your behalf.

We can be contacted regarding the data we process about you as follows:-

Address: Data Protection Manager, Ness Gallagher Solicitors Ltd., 95 Stewarton Street, Wishaw ML2 8AG

 

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Telephone: 01698 355525

 

What we need

When you become a client of Ness Gallagher Solicitors Limited, we will collect, store and use the personal information that you provide to us in your instructions and during the course of our solicitor / client relationship.  We may ask you for additional personal information during the course of our client / solicitor relationship, which shall be collected, stored and used in accordance with this privacy notice.

As a law firm, much of the personal data that we process is subject to an obligation we have to our clients to maintain confidentiality in relation to that information. This means that we will often be exempt from the obligation to provide fair processing information to the data subjects whose personal data is contained in the information.

This does not apply to the personal data of our individual clients, and other third parties who we use to assist us to provide legal services. This notice is to provide fair processing information when the processing we carry out is not subject to an obligation of confidentiality and will also provide details about the rights that individuals have in relation to the personal data that we hold about them.

 

Why we need your personal information – contractual purposes

We need to collect our clients' personal information so that we can provide the legal services which our clients have instructed us to carry out on their behalf.  We will use our clients' personal information to:

 

  • provide you with legal advice, including by communicating with you by email, letter and/or telephone;
  • represent you as your solicitors in connection with the legal services which you have instructed us to carry out on your behalf;
  • respond to and communicate with clients regarding your questions, comments, support needs or complaints.

If you do not provide us with all of the personal information that we need to collect then this may affect our ability to provide you with legal advice and / or represent you as your solicitors.

In relation to special category data (data revealing racial or ethnic origin; political opinions, religious or philosophical beliefs, trade union membership, the processing of genetic or biometric information used to uniquely identify an individual, data concerning health or a person’s sex life or sexual orientation) we will process that as is necessary for the establishment, exercise or defence of legal claims.

In relation to criminal conviction or offence data, including information about the alleged commission of offences or proceedings for an offence including disposal and sentencing, we will process that as is necessary for the purpose of, or in connection with, legal proceedings (including prospective legal proceedings), or is necessary for the purpose of obtaining legal advice, or is necessary for the purposes of establishing, exercising or defending legal rights.

We will also process the personal data that is required to provide you with advice and this will depend on the type of case we are dealing with. This could be financial information; special category personal data or any other personal data as is required.

Why we need your personal information – legitimate purposes

We also process our clients' personal information in pursuit of our legitimate interests to:

 

  • promote our services by sending clients communications with information for upcoming events and legal updates;

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes.  If you wish to object to any of the above processing, please contact us.

 

Why we need your personal information – legal obligations

We are under a legal obligation to process certain personal information relating to our clients for the purposes of complying with our legal obligations to carry out anti-money laundering checks on clients, including those in control of our corporate clients. We are also under a legal obligation to process certain personal information to meet the regulatory requirements of the Law Society of Scotland.

 

 

Who we share your personal information with

We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations.  Such organisations include, for example, the Law Society of Scotland and HMRC. 

 

We employ third party suppliers to provide services, including IT, fee auditing and law accounting.  These suppliers may process personal data on our behalf as "processors" and are subject to written contractual conditions to only process that personal data under our instructions and protect it.

 

In the event that we do share personal data with external third parties, we will only share such personal data strictly required for the specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal data in accordance with those purposes.

 

How we protect your personal information

Your personal information is stored in paper form and/or on our electronic filing system and our servers based in the UK, and is accessed by our staff for the purposes set out above.

 

How long we keep your personal information

Once the case is complete and our legal services have ended, we will hold onto the personal data in your file for at least twenty years in line with the long prescriptive period. We will also comply with the Law Society of Scotland’s Guidance on the Destruction of Files. We have a data retention policy which reflects this approach.

 

Your rights

You can exercise any of the following rights by writing to us at 95 Stewarton Street, Wishaw ML2 8AG or by email to This email address is being protected from spambots. You need JavaScript enabled to view it..

 

Your rights in relation to your personal information are:

 

  • you have a right to request access to the personal information that we hold about you by making a "subject access request";
  • if you believe that any of your personal information is inaccurate or incomplete, you have a right to request that we correct or complete your personal information;
  • you have a right to request that we restrict the processing of your personal information for specific purposes; and
  • if you wish us to delete your personal information, you may request that we do so.

Any requests received by Ness Gallagher Solicitors Limited will be considered under applicable data protection legislation.  If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner's Office at www.ico.org.uk

 

Policy last updated 24th May 2018